Terms
These Terms & Conditions ("Agreement") govern the booking, rental, and use of Nova Event Space ("the Venue," "we," "us," or "our") located at 360 Saint Peter St, Unit 4, Saint Paul, MN 55102. By submitting a booking request, signing a rental agreement, or making a deposit, the individual or organization booking the Venue ("Client," "you," or "your") agrees to be bound by the terms set out below.
1. Booking & Reservations
A booking is only confirmed once Nova Event Space has received a signed rental agreement and the required deposit.
Tentative holds are released after [Insert Number, e.g., 5] business days if a deposit is not received.
The Client must provide the event date, expected guest count, event type, and start/end times at the time of booking.
Nova Event Space reserves the right to decline any booking at its sole discretion.
Fees, Deposits & Payment
A non-refundable deposit of 20% is required to secure the booking.
The remaining balance is due no later than 2 days before the event date.
A refundable security/damage deposit of [Insert Amount] is required and will be returned within 1 business days after the event, less any deductions for damage, excess cleaning, or policy violations.
Accepted payment methods: Bank Transfer, Paypal, Stripe.
Late payments may result in cancellation of the booking without refund of amounts already paid.
Cancellations & Rescheduling
Cancellations made more than [Insert Number] days before the event may receive a partial refund of the balance paid, excluding the deposit.
Cancellations made within [Insert Number] days of the event are non-refundable.
One reschedule request will be accommodated free of charge, subject to venue availability, if requested at least [Insert Number] days in advance.
Nova Event Space reserves the right to cancel a booking due to unforeseen circumstances (e.g., maintenance emergencies, safety concerns), in which case the Client will receive a full refund of all payments made.
Venue Use & Access
Access to the Venue begins and ends at the times specified in the rental agreement. Additional time must be arranged and paid for in advance.
The Client is responsible for ensuring the Venue is vacated, with all personal items and vendor equipment removed, by the agreed end time.
Maximum occupancy is [Insert Number] guests and must not be exceeded under any circumstance.
The Venue may not be used for any unlawful purpose or in a manner that violates local noise, fire, or safety ordinances.
Vendors, Catering & Decorations
The Client may use outside vendors (caterers, florists, DJs, photographers, etc.), subject to prior written approval from Nova Event Space.
All vendors must provide proof of insurance upon request.
Decorations may not use nails, staples, tape, or adhesives that damage walls, floors, or ceilings. Open flames, confetti, glitter, and fog machines are prohibited unless approved in advance.
All decor and vendor equipment must be removed at the end of the event unless otherwise agreed.
Alcohol Policy (BYOB)
Nova Event Space does not sell, supply, or serve alcohol. Alcohol is permitted on a Bring Your Own Beverage (BYOB) basis only.
All guests consuming alcohol must be 21 years of age or older. The Client is responsible for verifying guest ages and ensuring no alcohol is served to or consumed by anyone under 21.
The Client assumes full responsibility for the lawful, safe, and responsible service and consumption of alcohol brought onto the premises, including arranging safe transportation for guests as needed.
Nova Event Space reserves the right to stop alcohol consumption at any time if it deems guest conduct unsafe or in violation of this policy.
No Smoking Policy
Smoking (including cigarettes, cigars, vaping, and e-cigarettes) is strictly prohibited inside the Venue at all times.
Smoking is only permitted in designated outdoor areas, if any, as indicated by Nova Event Space.
Violation of the no-smoking policy may result in additional cleaning fees, deduction from the security deposit, and/or immediate termination of the event without refund.
HOA / Building Rules
The Venue is part of a building or property governed by a Homeowners Association (HOA) or building management, which maintains its own rules and regulations regarding matters such as noise levels, move-in/move-out times, parking, trash disposal, and common area use.
Nova Event Space will provide the Client with a copy of the applicable HOA/building rules prior to the event, along with any additional restrictions specific to the booking.
The Client agrees to read, understand, and comply with all HOA/building rules in addition to the terms of this Agreement. In the event of a conflict, the stricter rule shall apply.
The Client is responsible for any fines, penalties, or charges imposed by the HOA or building management as a result of the Client's, guests', or vendors' violation of these rules.
Conduct & Guest Behavior
The Client is responsible for the conduct of all guests, vendors, and invitees during the event.
Nova Event Space staff or security may end an event early, without refund, if behavior threatens safety, property, or violates this Agreement.
Illegal drug use, weapons, and violent behavior are strictly prohibited on the premises.
Damages & Liability
The Client is financially responsible for any damage to the Venue, its fixtures, furnishings, or equipment caused by the Client, guests, or vendors.
Repair or replacement costs will be deducted from the security deposit; any amount exceeding the deposit will be invoiced separately and is due within [Insert Number] days.
Nova Event Space is not liable for loss, theft, or damage to personal property brought onto the premises by the Client, guests, or vendors.
To the fullest extent permitted by law, Nova Event Space's total liability arising from this Agreement shall not exceed the total amount paid by the Client for the booking.
Insurance
The Client may be required to obtain event liability insurance naming Nova Event Space as an additional insured, particularly for events involving alcohol, large guest counts, or high-risk activities.
Proof of insurance must be submitted no later than [Insert Number] days before the event.
Force Majeure
Nova Event Space shall not be held liable for failure to perform its obligations due to circumstances beyond its reasonable control, including but not limited to natural disasters, extreme weather, government restrictions, utility failures, or acts of God. In such cases, the parties will work in good faith to reschedule the event or provide an appropriate credit.
Indemnification
The Client agrees to indemnify and hold harmless Nova Event Space, its owners, employees, and agents from any claims, damages, losses, or expenses (including legal fees) arising from the Client's or its guests'/vendors' use of the Venue, except to the extent caused by Nova Event Space's own negligence.
Photography & Marketing
Nova Event Space may photograph events for internal records and, with the Client's prior written consent, for marketing and promotional purposes. The Client may opt out of promotional use by notifying us in writing before the event.
Amendments
Nova Event Space reserves the right to update these Terms & Conditions at any time. The version in effect at the time of booking will govern that booking. Material changes will be communicated to the Client in writing.
Governing Law
This Agreement shall be governed by and construed in accordance with the laws of [Insert State/Jurisdiction], without regard to conflict of law principles.
Acceptance
By submitting payment, signing a rental agreement, or otherwise confirming a booking, the Client acknowledges that they have read, understood, and agreed to these Terms & Conditions in full.
